#Projects tasks archive
#Projects tasks series

For example, you may wish to clarify what elements will get done this quarter, and what will be deferred until a subsequent quarter.Ġ% complete indicates we haven’t even started the project yet. “not in scope”), especially if the project is being split into phases. Also, make a high-level list of the elements that will not be worked on during the course of this project (i.e. Make a high-level list of all the major elements that need to be completed by the due date (i.e. This gives us an objective basis for determining when the project is complete, or when the desired milestone has been reached (if the project is being split into phases i.e. What does 100% complete look like? It is important we fully describe what is “in scope” and what is “not in scope” at the beginning of each Project. Yes, we “hope” to get it done sooner, but the due date is a “must” a commitment that everyone is counting on. Choose a due date that the project owner is willing to be held firmly accountable for. Most people fall victim to the “ Planning Fallacy“. When setting due dates for any Project (or Task), I recommend a conservative due date.

Informed – People who need to be kept informed of decisions and progress Due Dates. Responsible – The project team members who will be doing the workĪccountable – The project manager who makes the decisions and makes sure the work gets done (there can be only 1 name here)Ĭonsulted – People who need to be consulted for input before decisions are made RACI.įor every major project, use the RACI model to specify people’s level of involvement, and set clear expectations. Such items would be better tracked as simple standalone tasks that you check off when done.

#Projects tasks series

In my opinion, if the Project does not warrant being mentioned in a weekly meeting to discuss progress, and does not require a series of sub-Tasks as action steps, then it is not really a Project. And more importantly, follow up at next week’s team meeting to make sure “the one thing” got done. Regardless of how many Tasks you have scoped out for each Project, chunk it down and make sure “the one thing” (the critical path) is agreed upon each week. Most importantly, what is “ The One Thing“, the most important task that can be completed in the coming week to move this project forward? When it comes to Strategic Projects (aka “Big Rocks”), I strongly urge my clients to meet every week to discuss the status of each Project and assign new Tasks to move each Project forward.

It warrants being mentioned at a weekly meeting to discuss progress and assign next steps.

It requires more than 1 action step (Task) to complete, and.

The Project will take more than 1 week to complete, and.

My recommendation is that in order to qualify as a Project, it needs to meet the following 3 criteria: In my view, this definition sets the bar too low.

#Projects tasks archive

Then we archive the old Projects from our software platform of choice and replace them with new ones.ĭavid Allen, the author of Getting Things Done, states that a Project is any desired result that requires more than one action step (Task) to get it done. When we complete the Project, we congratulate ourselves and bank the learnings as part of an After Action Review. We typically implement these Projects over a period of several weeks or months until they are eventually completed. Projects are typically things we want to create, build, document, launch, or develop.